Timekeeping - ID Machines vs. Paper Timesheets

Do you have hourly employees? Do you still rely on paper timesheets for your payroll and checks? Tracking, storing and accurately recording time worked on these sheets can be time-consuming and sometimes inaccurate, which is dangerous for both your company and your employees. One great way to solve the problems associated with timesheets is with an ID machine and timekeeping cards, an efficient and easy alternative to paper timesheets. Instead of tracking when they arrive at work and leave, and their lunch breaks on a timesheet, employees can swipe their card through a reader and have it done automatically. This kind of tracking organizes your employee’s time in and time out data in a powerful, easy-to-read database that can make payroll and time tracking much easier than before. Time cards can also help you reduce time theft by tracking the exact hours your employees are at work.

Creating timekeeping cards requires an ID card system, which consists of a computer, ID card software, an ID machine which prints the cards, accessories like printer ribbon, lanyards, and connector cables, and the blank cards themselves. In order to properly implement the timekeeping system, timekeeping software is also required. The timekeeping software utilizes a capture device like a barcode scanner, magnetic stripe reader or an RFID or smart card interrogator to read the data from the employee card and sign the employee in or out.

Along with streamlining your human resources applications, an ID machine can help you create attractive employee ID cards, which help present a unified image of your employees, and allow you to easily identify an employee from a customer or client.

Time cards can utilize a wide variety of ID card technologies – bar codes, magnetic stripes, smart cards or RFID technology – it all depends on the level of security you need. Discuss your security needs with one of our qualified sales staff and they will help you find the right printer, software or system that you need to maximize your ID machine’s potential.